Job Opportunity

Buyer - Procurement & Contracts

Grade: 62
Position Number: JO9300 
Salary: $38,629 - $45,000

The Buyer is responsible for researching, evaluating and procuring services, supplies and equipment based on price, service, quality, and warranty that will meet the Chicago Housing Authority’s requirements within the organization policy and procedures.  Develop Invitations for bids Request for proposals.  Ensure the CHA’s procurement policies and procedures is communicated and adhered to by staff and outside vendors.  Perform procurement outreach activities communicating Chicago Housing Authority’s procurement process.  The ability to work independently while employing excellent business decisions to solve problems and implement solutions.

SUMMARY OF DUTIES AND RESPONSIBILITIES:

Examples of responsibilities of this position may include:

  • Determine and implement the appropriate method of procurement to secure the requested service, commodity or supplies within an assigned department area
  • Assist staff in developing specifications.  Develop and prepare bid documents, oversee the bid process, perform bid analysis and make the appropriate procurement recommendation
  • Solicit bids and request for proposals in accordance with CHA’s policy and procedures by email, telephone or fax
  • Prepare and process purchase orders, review requesting department documentation for accuracy and completeness and verify vendor information determine the most responsive and responsible vendor that meets the selection criteria based on the method of procurement that was selected
  • Coordinate and facilitate pre-proposals meetings and bid openings with departments
  • Research sources of supply and analyze the market based upon the requested commodity and or service
  • Prepare and submit procurement recommendations to CHA management
  • Resolve disputes between suppliers and requisitioners regarding service, cost, and delivery
  • Prepare appropriate correspondences to suppliers relating to inquiries and procurement issues
  • Maintain the integrity of assigned contract files documentation and ensure information is properly stored on CHA network
  • Responsible for ensuring various reports are maintained with current information

 

REQUIREMENTS

This position requires a Bachelors Degree in Business Administration or a related field with a minimum of three (3) years experience of responsible buying.  Experience in various procurement areas such as construction, professional services, and supply commodities.  Experience within the public procurement a plus.

KNOWLEDGE SKILLS AND ABILITIES

Knowledge and understanding of procurement methods, principles and terminology.  Require effective verbal, written, and interpersonal skills to work with a diverse staff of managerial and professional employees.  Proficient in analyzing and evaluating data.  Strong organization, problem solving and analytical skills.  The ability and skills to exercise and use sound business judgment, discretion, maintain confidentiality and work on multiple projects simultaneously.  Skilled in providing customer service.  The ability to perform and work well under pressure.

The incumbent is required to possess or be able to obtain within 24 months of employment a recognized purchasing/contracting/procurement certification.  Examples are certification from the National Institute of Government Purchasing (NIGP), National Association of Purchasing Managers.  The incumbent must maintain certification and undergo recertification as required.

Must be computer literate with proficiency in Word, Excel, and PowerPoint and have a math aptitude to perform statistical calculations.  The incumbent must have and maintain a valid driver’s license.

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