Job Opportunity

Contract Compliance Specialist

Grade: 64
Position Number: CCSPC-FIN850
Salary: Commensurate with experience

POSITION PURPOSE 

The Compliance Specialist is responsible for coordinating, monitoring, and ensuring Minority Business Enterprise, Women Disadvantage Enterprise (M/WBE), Disadvantage Business Enterprise (DBE) and Section 3 compliance is adhered to on all CHA contracts and subcontracts with regards to contracting and economic opportunities. Provide reporting statistics and findings information on M/WBE and DBE to CHA management. Perform vendor outreach activities communicating the Chicago Housing Authority’s compliance monitoring procedures and process.  Oversee contractors M/WBE, DBE and Section 3 performance. Ensure federal, state, local and CHA mandated fair labor standards are adhered. The ability to work independently while employing excellent business decisions and the initiative to develop and recommend policies enhancements.

 

SUMMARY OF PRIMARY ACCOUNTABILITIES:

Examples of responsibilities of this position may include but are not limited to the following:

• Attend pre-bid and pre-construction meetings with buyers and user departments to provide an overview of  M/WBE, DBE and Section 3 compliance obligation prior to contract award
• Responsible for reviewing the required CHA compliance documents submitted by vendors for contract purposes, investigate vendor discrepancies, and conduct on-site visits to various project sites
• Develop and implement contractors violation resolution plans to ensure compliance
• Gather and collect data to analyze and create reports on M/WBE, DBE expenditures, Section 3, and Davis-Bacon
• Review, analyze, and compare certified payrolls of project site employees to ensure contractors are in compliance with the current prevailing wages
• Assess and compute back wages of employees that were not paid prevailing wages and ensure vendors comply with restitution of compensation
• Gather and collect information on problems and procedures to determine areas of deficiency and make appropriate recommendations
• Verify Minority Business Enterprise, Women Business Enterprise, and Disadvantaged Business Enterprises participation percentages, M/WBE, DBE certification and recommend approval of vendors submitted utilization plans
• Write various types of correspondences to CHA vendors, Housing Urban Development (HUD), Department of Labor (DOL), Inspector General’s office, and CHA staff
• Prepare and submit recommendation to CHA management staff and project manager to withhold vendor payment due to compliance violations
• Maintain assigned project files documentation and ensure files are properly stored on CHA network
• Prepare regular activity reports, program tracking and monitoring reports
• Participate in vendor fairs sponsored by CHA and other affiliated agencies

 

REQUIREMENTS

This position requires a Bachelors Degree in Business Administration, Marketing, Public Administration or a related field of study with a minimum of four (4) years experience in Contract Administration, EEO, Affirmative Action monitoring and progressively project management experience. Previous experience in working with federal, state, and local requirements is helpful.  One (1) year of legal experience a plus.

Considerable knowledge of the federally mandated Davis Bacon Act and related laws, prevailing wage laws, the U.S. Department of Housing and Urban Development (HUD) Section 3 requirement to employ low and very low income Chicago area residents, M/WBE and DBE requirements, affirmative action and contracting procedures.

Skilled in applying audit reviews, methodology and practices. Demonstrate the ability in problem solving, analytical, planning, and organizing. Requires effective verbal, written, and inter-personal skills to work with a diverse staff of managerial and professional employees. The ability to exercise objective judgment, discretion, maintains confidentiality, and work on multiple projects simultaneously. 

Must be computer literate with proficiency in Word, Excel, and PowerPoint and math aptitude for statistical calculations. The incumbent must have and maintain a valid driver’s license.

   
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